Working with documents requires a reliable system in place to capture and store information. It could be physical scanners to digitize papers or using software to create and keep electronic documents.
Documents can take any form and can contain any type of information. It could be highly structured like lists or tabular documents or scientific charts or semi-structured like a book or newspaper article or unstructured like notes or letters.
Most documents, particularly those that are created within an organization or in other professional settings, adheres to an established set of guidelines that are accepted by all. This creates an environment of consistency and more transparency in the organization’s documentation workflows and ecosystem.
When writing a document, it is important to remember that the document is going to be read by others who may not have all of the same knowledge or experience as you do. It is important to contextualize events and provide as much detail as you can to avoid misinterpretations or misunderstandings of the information in the document.
Another crucial thing to keep in mind when working on documents is to be as truthful as possible. It is crucial to record an incident at work or reviewing your performance in a neutral and objective manner. Making sure you are honest and refrain from making any discriminatory remarks in your documents will help you establish credibility with those who read your documents.
